After go live, many institutions use Workday Community only to submit tickets or download guides. That is a missed opportunity. When used intentionally, Community becomes a powerful daily resource for operational clarity and smarter support decisions.

Workday often gets blamed for feeling overwhelming or impersonal. In reality, the interface is a blank slate. With intentional design choices, campuses can shape Workday into a tool that actually supports how people work every day.

If you’ve ever stared at your screen wondering how time just disappeared, you’re in good company.

Campus teams didn’t just want answers in 2025. They wanted understanding. These were the topics schools were most eager to explore as they navigated complex systems, compliance, and big decisions.

Here are four zero-cost, fast improvements that make Workday far more intuitive and easier to use.

AI can turn “the expert who knows everything” into documentation everyone can use—without adding hours to their workload. Using a simple Capture-Create-Check method, teams can build accurate, user-friendly job aids in a fraction of the time. And yes, you already have the tools to get started.

Struggling to find the right tasks in Workday? Learn why searching the smallest word — not the full phrase — gives you faster, more accurate results and reduces guesswork across your team.

When it comes to Workday Student, the volume of new releases is bigger than many expect—and the workload that comes with them can be surprising. In this short video, Legato CEO, Kristina Kelpe, walks through how to find the actual number of student-related releases in Workday Community, what that means for institutions, and why higher education feels the impact differently than HR and Finance.

Let’s simplify these concepts with a relatable analogy that will help you communicate clearly in your next meeting.

There are core elements in Workday Student that, if the data is not accurately maintained, can quietly wreak havoc across your tenant. Expected Completion Date is one of them.

Use this checklist to make sure your Workday Report is ready to go (and prevent a cluttered data closet and a serious headache).

I can't tell you how many times I see calculated fields that are unnecessary. I think this is because reporting training often focuses on HOW to build a report and not UNDERSTANDING the data model.

Why organize EIBs? Save time, avoid chaos, and reduce errors by keeping things clean and easy to find—like labeling a closet. Learn how!

Now, security is very complicated in Workday. It can seem like a quick shortcut to leave a report shared with all authorized users. You might think that the security behind the report should be correct and therefore you can just select that option instead of specific authorized groups.

Two fields on a Workday Student business object with the same name - which do you choose? This situation can lead to confusion and inefficiencies that could be easily avoided with clarity.

Configure your Workday Student to create user-friendly dashboards and processes and your end-users will thank you.

As an institution, your goal isn’t just to get through go-live—it’s to build a team that can run the system with confidence and clarity.

Workday unveiled some fantastic content in their "The Next Level: Student" section.

In this post, we will share essential tips to make your Workday navigation intuitive and enjoyable for everyone.

Creating training documentation for Workday presents unique challenges. One big reason is the product’s interface design.